3 Important Areas To Focus On When Planning A Benefit Concert For Your Charity
If you have been tasked with helping produce a benefit concert for your local charity, then it's important that you be professional and take care to make sure the event goes off without a hitch. You don't want the band to show up and have a crowd of people in the audience and run into a s serious problem. So be professional and organized and take care of these three items ahead of time to make sure everyone has a good time, and the charity is able to reap the rewards.
Insurance For The Event
The first thing you need to do is work out the type of insurance you need to get for the space. If you are renting a hall or you are getting a space donated (such as a college gymnasium, church basement, or school auditorium), you need to protect it. This means that, should the band drag speakers across the polyurethane floor and scratch it up, the insurance will take care of fixing it. It's worth a small fee to take out event insurance so that you eliminate the possibility that the charity will end up being sued for damages.
Sound Check In Advance
You should have the band show up ahead of time and set up the speakers and sound equipment and do a sound check. It's unprofessional to have them working with amps and adjusting levels while you have an audience waiting to hear them perform. If you've got them to perform for free, as a favor for the charity, they might be a bit lackadaisical about the prep work. It's your job to stay on them about it, make sure they show up ahead of time and set up the speakers, and make sure everything will sound correct for when the audience shows up.
It's also your job to get proper event lighting. The band is not responsible for this, and since you are not hosting this in a club, you are going to have to figure out how to light the event. The best way to do this is to contact an event lighting company like Orange Frog Productions. They will come in, assess the space, and then set up the proper lighting.
You don't want to host a concert with just the available light. It won't create the proper mood. You will want the sort of atmospheric lighting that is common at concerts. The event lighting companies can come in ahead of time, hook up lighting rigs around the room, and then remove everything when the concert is done. You should contact them ahead of time so that they can determine where to hook up generators (if necessary) and how to properly light the stage. It's not something you want to rush, so make sure to contact them in advance of the event and allow them time to design the lighting and then set it up.